Kviečiame į komandą biuro koordinatorių(-ę)

Office Coordinator at the Nordic Council of Ministers Office in Lithuania

Post: The position is full time regular contract. We apply three months’ probation.

Job Description:

Are you a service-oriented person who enjoys providing good service and creating good relationships both internally and externally? Are you a motivating and inspiring person who wants to deliver high-class service and strive to develop already good and long-term relationships and find value in working preventively instead of ad hoc? Are you creative and forward-looking?

If so, we have an exciting opportunity for you! The Nordic Council of Ministers Office in Lithuania is currently searching for an Office coordinator to join our dynamic team here in Vilnius.

In this role, you will be at the forefront to promote the organization’s development work to optimize and improve our workflows and internal processes as well as reporting skills. You need to be a good problem solver, receptive to constant learning and innovative thinking. You are used to working strategically in an international environment. Furthermore, we would like to see that you are confident and comfortable using IT and new tech.

Responsibilities:

• Office management on a day-to-day basis to ensure the efficient function of the office
• Develop administrative processes, collaborate on their implementation and identify areas for improvement
• Handling financial documents (Unit4, electronic banking)
• Contract and agreement management
• Archiving and reporting
• Internship coordination and onboarding for new colleagues

Qualifications:

• Degree in the relevant field
• Previous experience in an office management role or other service focused roles
• Excellent organizational and multitasking abilities
• Excellent communication skills in Lithuanian and English, both written and verbal. Knowledge of Scandinavian language is of high value
• Experience with UNIT4 and Public360 or any other finance and archive system
• Experience in reporting/results-based reporting; knowledge of Researchfish (or similar) is of value
• Ability to work effectively both independently and as part of a team
• Demonstrated enthusiasm for the Nordic region and an understanding of its political, social, and cultural dynamics

Benefits:

• A valuable learning experience in a prestigious international organisation
• Exposure to a dynamic and multicultural working environment
• Opportunities for professional development and networking
• Traveling in the region

Application Process:

Please submit the following documents as part of your application:

• Updated resume/CV
• Cover letter highlighting your interest in the position and relevant qualifications

Please note that salaries are set individually and will be discussed with the prospective candidates at a later stage in the recruitment process.

Send your cover letter and CV in English to info@norden.lt   along with relevant supporting documents. We meet candidates on an ongoing basis, so if you are interested in the position, we look forward to receiving your application as soon as possible although not later than 25 February 2024. If you have any questions concerning the contract, please contact Helén Nilsson, director, tel. +370 699 20 906, helen@norden.lt

Only shortlisted candidates will be contacted for further steps in the selection process.

Nordic Council of Ministers Office is Lithuania is an organization guaranteeing equal opportunities that welcomes all applicants without discrimination based on race, religion, gender, sexual orientation or gender identity, age, disability, or other characteristics not directly related to the performance of tasks.